About Bylaws

Proposed Bylaws Amendment

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Article VI Board of Directors

Section 2. RESPONSIBILITIES

Current Language

A. The Board of Directors shall

     1. approve an independent certified auditor who shall audit the financial records of the League annually at the close of the fiscal year, the audit to be completed by the end of the following first quarter.

Proposed Language

Section 2. RESPONSIBILITIES

A. The Board of Directors shall

1. approve an independent certified auditor who shall

a. audit the financial records of the League at least once every two years at the close of the fiscal year, the audit to be completed by the end of the following first quarter.

b. In every year that an audit is not performed, a financial review by an independent certified auditor shall be conducted at the close of the fiscal year and completed by the end of the following first quarter.

Rationale: Unless there is a history of systemic mismanagement of the financial transactions and records of the organization, it is not necessary to incur the extreme cost (thousands of dollars) associated with an annual audit. Further, annual audits require year-round inputs of large amounts of data causing an unnecessary administrative burden. Most nonprofit organizations rely on an annual review between audits.


An introduction to Bylaws and Standing Rules

The key differences between bylaws and standing rules relate to scope and effect. At the core, bylaws are designed to be overarching and procedural, while standing rules are specific and administrative.

Bylaws are the written rules and regulations adopted by an organization to provide a framework for its operations and management.

  • Bylaws should include all the rules that are of such importance that they cannot be changed in any way without previous notice.
    • Bylaws typically specify the name and purpose of the organization, membership qualifications, rights and assessments (dues), election of officers and their duties and filling of vacancies, meetings and quorum requirements, committees, parliamentary authority, procedure for amending bylaws and the dissolution procedure for the organization.
    • Bylaws may not be suspended unless they provide for their suspension.

Standing rules relate to the details of the administration of the organization and may be suspended for a single meeting, but “should contain only such rules as may be adopted without previous notice by a majority vote at any business meeting.”

Standing Rules may include:

  1. a guest register at the meetings;
  2. wearing name badges at meetings; and
  3. the time and place for the meeting.

Download the Bylaws and Standing Rules (pdf)