Bylaws: Amendment Proposals

Pursuant to Article XIV Amendments, Section 2, “The Governance Committee will publish the endorsed proposals on the website and send to the Branch Presidents by email. The Branch president is responsible for distributing proposed amendments to all branch members and for conducting a branch forum for discussion and debate.

Branches may recommend amendments to the amendments, following the process for endorsement in Section 1, and sent to the Governance Committee by October 1 of the odd year.”

To facilitate the amendment process and schedule for handling amendments to the proposed amendments, recommendations should be submitted using the 2017-2018 Stage 2 — Amendment to the Proposed Bylaw Amendments Template as outlined below.

STEP 1  Conduct Branch Forum. Complete page 1 of the 2017-2018 Amendment to Proposed Bylaw Amendment Template proposed bylaw amendment language, amendment to proposed bylaw amendment language, language if amendment to the proposed bylaw amendment is adopted.

STEP 2  Complete page 2 of the 2017-2018 Amendment to Proposed Bylaw Amendment Template by listing the supporting Branches’ documentation – branch name, president, and date the branch voted to endorse the amendment to the proposed bylaw amendment.

STEP 3  Attach minutes for each endorsing branch.  Branch minutes must indicate the presence of a quorum, exact wording of the amendment to the proposed amendment, the date the minutes were approved by the Branch, and signed by the branch secretary. Amendments submitted without the required documentation or after the October 1, 2017 deadline will not be considered.

View the following documents by clicking on the links:

Please submit amendments to the proposed bylaw amendments by October 1, 2017 to the Governance Committee:

  • By e-mail send to; or
  • By U.S. Mail addressed to the Governance Committee at Pen Arts (1300 17th Street, NW, Washington, DC 20036-1973)

Please feel free to contact the Governance Committee if you have any questions regarding this process.

Wanda M. Sims, PRP Chair, Governance Committee
National League of American Pen Women